Letter

123 Elm Ave.
Treesville, ON M1N 2P3                                 Heading (address and date)
May 19, 2014

Mr. M. Leaf
Chief of Syrup Production
Old Sticky Pancake Company                        Inside address (addressee)
456 Maple Lane
Forest, ON 7W8 9Y0

Dear Mr. Leaf:                                                Greeting/Salutation

Body (message)

Let me begin by thanking you for your past contributions to our Little League baseball team. Your sponsorship aided in the purchase of ten full uniforms and several pieces of baseball equipment for last year's season.

                                           

Next month, our company is planning an employee appreciation pancake breakfast honoring retired employees for their past years of service and present employees for their loyalty and dedication in spite of the current difficult economic conditions.

We would like to place an order with your company for 25 pounds of pancake mix and five gallons of maple syrup. We hope you will be able to provide these products in the bulk quantities we require.

As you are a committed corporate sponsor and long-time associate, we hope that you will be able to join us for breakfast on June 22, 2014.

Respectfully yours,                Ending (complimentary close and signature line)

Derek Jeter

The text is a letter. It is a kind of business letters. A business letter is a formal means of communication between two people, a person and a corporation, or two corporations. Business letters differ from personal letters because they follow a very strict set of rules of composition. A business letter is more formal than a personal letter.

The purpose of business letters is to inform readers about something or possibly persuade the readers to adjustment, letters of complaint, letters of inquiry, letter or order and letters of response.